Information for Summit presenters

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Information for Oral Presenters

Your oral presentation will be offered as part of the Summit program in the Great Room of the Yellowjacket Union of UW-Superior. The Summit has a one-track agenda with no breakouts and one shared stage. People with many different backgrounds and connections to the estuary will be in attendance, with anywhere from 100-250 people in the audience.

Next Steps:

1. Make sure you are available to attend the Summit March 3-5th, and that you register for the event. A final agenda will be posted to  the Summit website in February. All talks are being delivered live and in-person this year. 
2. Upload your presentation to this Google Form as powerpoint (.ppt) no later than February 26th  using the file naming convention presenterlastname_talklength (ex: Nicklay_10min).

Additional details:

1. Please refer to your abstract submission or check the draft agenda when it has been posted to confirm whether you are presenting for 5, 10, or 15 minutes.
2. Your presentation time does not include time for Q&A. All 10 and 15 minute presenters will have an additional 5 minutes for Q&A.
   • e.g.: If you are giving a 10-minute presentation, you will have a full 10 minutes to speak to the audience and then 5 additional minutes for questions.
   • Lightning talks (5 min) will not be allotted any Q & A time.
3. We strongly emphasize the importance of making a connection to the Summit theme in your presentation. The theme of the Summit this year is Grit & Gratitude: Celebrating St. Louis River Successes. When putting together your talk, please consider how you might make reference to the theme in the information you will share or the way that you share it.
4. We encourage all presenters to include a map as part of their presentation to geographically orient the audience. Inclusion of a map helps ensure that all audience members will know the places you discuss in your presentation. 
5. If you are including video with sound in your presentation, all recordings must have closed captioning. This can be done using PowerPoint, but you can feel free to use other tools or services. Powerpoint: real-time captioning while recording or added after recording.
6. Following the Summit, all abstracts will be published in a St. Louis River Summit Proceedings and will be made available at this link with a DOI for citation: St. Louis River Summit Proceedings.

Information for Connect & Collaborate Session Hosts

Connect & Collaborate Sessions will be held concurrently from 3:30-5:00 PM on Wednesday, March 4th.

Connect & Collaborate hosts will be contacted in January by the Summit organizers to ascertain specific needs and expectations for their session. Each Connect & Collaborate Session will be assigned a breakout space determined by facilitation requests and registration. Connect & Collaborate Session hosts are responsible for bringing all materials and supplies needed for their session. Please contact Summit organizers by February 20 to discuss specific questions about the session itself or the facilities available.

Information for Poster Presenters

The Poster Session will be held from 4:30-6:00 PM on the evening of Tuesday, March 3rd. Posters can remain on display through the end of the day on Wednesday, March 4. 

Drop off and set up: Posters will be on display on the first floor atrium of the Yellowjacket Union. This space is located downstairs from the oral presentations happening throughout the day in the Great Room on the second floor. 

You are responsible for bringing your poster and/or artwork to the display area and getting it set up by the start of the Poster Session (4:30 PM on March 3). You are welcome to bring your poster/art as early as 12:00 PM on March 3 (when check-in opens) to get it set up. Posters and artwork can remain on display for all of March 3 & 4. We will be taking down the display space at 5:00 PM on March 4 and ask that you take your poster home at this time. 

Poster Display

The dimensions of the magnetic poster display boards are 4’ wide x 2.5’ tall. Note: this is not a standard poster size. Ideally posters should not exceed the dimensions of the board, but posters that are taller than the height of the board are likely to be fine. 

The display boards are magnetic. Strong magnets will be supplied for holding up posters, but note that thick, inflexible material is not recommended and may not be able to be displayed. Staff will be available to assist with set up before the programming begins and during breaks. 

Looking for some support in preparing your poster presentation? We are once again offering a poster presentation workshop to anyone who is interested! This virtual session, designed to help poster presenters prepare and feel confident before the event, will be held on February 20. All presenters are welcome to register and attend. See details and sign up below.

Students: Summit organizers will be available during the Poster Session to answer questions and provide any needed assistance. 

What about Artwork?

This year, the St. Louis River Summit is celebrating and supporting a new wonderful partner-led art show happening concurrently with the Summit. Your creativity still has a home! The St. Louis River Alliance will be accepting submissions for a river-themed community art show opening on Thursday, March 5.